Find out more about the ExtractIQ Products below:
ExtractIQ Capture is used to identify and capture the content of files to be processed, regardless of source location.
ExtractIQ Process takes content and uses natural language processing to automatically extract useful metadata from the words within the content.
ExtractIQ Upload is used to upload batches of files into a target repository.
ExtractIQ Search is a web application that allows the user to search for documents using the metadata captured by the system.
ExtractIQ provides a range of products that automate document processes traditionally performed manually. This will save time and lower costs because more of the document processing is performed by software tools rather than end users. These processes relate to capturing, classifying and organizing documents for ongoing management and retrieval. The faster you can get your business documents identified and organized, the faster you will experience bottom line business benefit.
ExtractIQ products can be used standalone or coupled together to form a specific customer solution. As an example, ExtractIQ Upload can be used standalone to automate uploading documents into a Document Management System or can be used in conjunction with ExtractIQ Process to perform Natural Language Processing to automatically extract the metadata required to upload the documents.
ExtractIQ Capture is used to capture documents from their existing source location. There is a very broad range of options supported, ranging from paper documents to Cloud-based storage. In the case of paper documents, ExtractIQ will work with your scanning personnel or outsourced scanning provider in order to capture the scanned images. Capture costs are lower, and timescales accelerated as you no longer need manual inspection and indexing of metadata fields from the scanned images.
When ExtractIQ Capture is used with Cloud-based or conventional file systems it can be finely configured to only process the files that need capture. It can also run as a service to continuously monitor and handle new additions, updates and deletions from the file system.
In the next step of the lifecycle, ExtractIQ Process performs the advanced linguistic processing in order to generate the metadata to describe and classify each file. ExtractIQ Process uses a range of recognition technologies dependent on the type of files being processed.
Recognition performance is self-improving as machine learning (AI) technology constantly learns as more files are processed. Optical Character Recognition (OCR) is used to convert scanned images into readable words. Some types of documents have some structure to their layout and content can be used for zonal based recognition. Financial documents like purchase orders and invoices often fit this category.
Other types of electronic documents like email messages, office documents, CAD drawings, multi-media files will also be processed to extract all the readable words. Our Smart Scan processing will automatically locate target metadata from within the extracted words and store for reference. ExtractIQ Process uses information from your organization, we call it your “Organizational DNA”, to target relevant metadata that will be meaningful when organizing your files and / or searching for them.
ExtractIQ Upload bulk uploads documents into a target document repository. This greatly improves productivity compared with manually uploading the documents one by one. A broad range of different document repositories are supported, with new ones being added all the time. The ExtractIQ Upload tool uses document metadata to automatically index and tag each document into the target repository and can also organize the document into the correct folder location and / or classification system.
When processing the content of documents, ExtractIQ Process generates and stores metadata describing each document, regardless of its type or where it originated from. It does not store the actual file itself; this is retained in the source file system or in the location where the files were uploaded too as part of ExtractIQ Upload processing.
ExtractIQ Search is an optional web application that allows the user to search for documents using the metadata captured by the system. For each document, the metadata references the destination location of the file and hence allows the user to view and edit in their native application. Searching filters based upon the customers information can be used to quickly filter through large quantities of documents to find the one relevant to the task in hand.