PVSC’s facility was hit by Superstorm Sandy on October 29, 2012 causing a complete plant shutdown for the first time in the facilities’ 108-year history. The two billion-dollar program is budgeted for building new and upgrading existing facilities, increasing capacity, meeting increased regulatory requirements and improving the resiliency of the plant to avoid the level of damage inflicted by Superstorm Sandy. The project demands management of records for hundreds of projects and hundreds of thousands of files, as well as mitigating the possibility of paper files being destroyed. In addition, the solution needs to be able to quickly search and find the files by building, project, location, or other criteria.

Over the long course of PVSC’s history, an information infrastructure has evolved with emerging technology across many non-integrated systems. Most of the documentation exists solely in paper format. Paper documents that had previously been scanned to digital files have inconsistent file names, complicating the ability to find and identify information.

PVSC’s team of Project Managers, Facility Engineers, Maintenance and Operations need immediate access to the various record drawings, shop drawings, photos and other project and facility information. Utilizing manpower to search through dispersed physical locations for time sensitive information is time and cost intensive. Many projects included in the FEMA Program require access to paper legacy records. The ability to quickly access detailed and accurate information is crucial.