Unlocking Historical Records for a Major U.S. Refinery
A century-old refinery faced scattered records, legacy systems, and paper-only documentation. ExtractIQ delivered a structured digital library that made historical engineering and asset information instantly accessible.
- Faster turnaround planning
- Accurate access to historical decisions
- Reduced time spent searching for records
See how it works
You provide access. We take care of everything else.
A Complex Facility With Decades of Scattered Information
As one of the oldest refineries in the United States, this facility had engineering and asset information spread across legacy systems, paper archives, and outdated digital repositories. Turnaround planning required extensive manual searching, slowing decisions and increasing operational risk.
- Records dispersed across non-integrated systems
- Up to 20% of documentation only on paper
- Duplicate and outdated files slowing search
- High reliance on institutional memory
The Cost of Inaccessible Historical Records
Turnaround Directors, Project Managers, and Compliance Officers struggled to locate accurate information.
Searching through legacy systems consumed valuable time, and missing context created risk during planning and execution.
Time-intensive discovery
Quickly surface the information you need.
Hard to find accurate context
Access complete, reliable context every time.
Slow turnaround preparation
Prepare documents faster with organized records.
Risk of repeated mistakes
Reduce errors with clear, consistent records.
Fragmented document systems
Bring all records into one unified system.
Reliance on internal knowledge
Capture and share knowledge across your team.
A Managed Service to Capture and Organize Historical Records
ExtractIQ provided a complete, endtoend service to identify, reorganize, and make
historical refinery information accessible — without disrupting existing systems.
Capture
Paper archives, scans, network
drives, and legacy systems
Organize
A structured digital library with
meaningful categories and metadata.
Activate
An AI chatbot that answers questions
using your own historical records.
From Dispersed Archives to a Usable Digital Library
01
Access & Inventory
Refinery personnel and ExtractIQ performed an initial scan across all storage locations.
02
Discovery & Analysis
Metadata summary generated in the secure ExtractIQ cloud: file types, age, duplicates, size, and more.
03
Deep Scan & Cleanup
Business specific terms (units, suppliers, dates, project names) applied to classify content.
04
Directory Creation
A clean, searchable directory linked to all files — across legacy systems, Google, and Microsoft storage
05
Refinery teams gained dashboard access to a structured digital library ready for planning and decision making
A Clean, Searchable Library for Turnaround Planning
Responses are grounded in your actual historical documents — not public data.
- Logical structure based on refinery operations
- Duplicate and junk files removed
- Metadata extracted automatically
- Works across all storage systems
- Accessible through a customizable dashboard
Immediate Operational Benefits
Faster turnaround preparation
Prepare documents faster with organized, accessible records.
Reduced engineering search time
Help teams find the right information without delays.
Improved access to decisions
Quickly access past decisions and supporting context.
Improved project data quality
Ensure data is accurate, consistent, and up to date.
Continuity despite staff turnover
Keep knowledge accessible even when teams change.
Lower operational risk
Reduce risk with complete, well-managed records.
Experience With Historical Industrial Records
ExtractIQ specializes in capturing and organizing decades of engineering and asset documentation — even when stored in outdated systems or fragile paper formats.
- Managed service model
- Deep experience with refineries and heavy industry
- No rip-and-replace of existing systems
- AI and OCR used to extract meaning from old records
Ready to Unlock the Value in Your History?
Start with a Digital History Assessment and see how your records can become a living digital asset.
Contact us